Internal Processes

1. Info

The mobile information dialogs displays current information about stock units.
can a barcode and the system shows what it knows about it. Based on the input the system searches for storage locations, unit loads and item data.

2. Replenishment

The replenishment is the transport of goods within the warehouse or location to provide the resources at strategic locations in the optimal amount. By a manual input, you have the opportunity to order new material. The processing is performed with the picking process.

The automatic replenishment ensures that appropriate configured storage locations are refilled when the amount if fallen below the minimum amount. onfiguration of the storage locations:

  • The storage location must be a fixed assigned picking location.
  • The attribute 'Amount' of the fixed location assignment shows the amount, that should be there after refill.
  • If the amount is below 25% of this nominal amount, a replenishment order will be generated. 


The storage location A1-123-1 has a fixed assignment to item A1.
The nominal amount is 200 pieces. While picking the stock is reduced to the amount of 50. Than a new replenish order is generated. 


2.1. Request replenishment mobile

After login on the mobile application, select the option 'Replenish Request'. 

First you have to identify the storage location to search for replenishment.

Subsequently, the location is checked and you will see the associated item. You have now the opportunity to enter an amount. if you specify a value, the system tries to request the amount you entered. If you leave the field blank, the system tries to request the amount that is required to refill the location as indicated in the master data.

2.2. Request replenishment stationary

With the menu item 'Actions - Replenish Pick Locations' myWMS will check all fix assigned picking locations.

Is somewhere the amount below the minimum amount, a replenish order for this location will be generated.

2.3. Replenishment processing

After logging on to the mobile application, select the menu item 'Replenish Process'.
First you need to select the order to be processed. You will then be guided to the storage location, where the material has to be taken from. Scan the unit load from which the material will be picked.

Now pick the material from the source location. You can decide whether the complete unit load or a partial amount is taken. For your support, the current amount at the target location, the amount that may be currently added on the target location and what amount has been requested for, will be displayed.



Then the material is added to the material on the target location. Confirm this by scanning the label of the target location.



3. Stocktaking

The module stocktaking of myWMS LOS is used to perform physical inventory counts. In general, it is storage location related. That is, the counting unit is the storage location. A storage location has always to be counted completely. 

3.1. Forms of stocktaking

The module supports various forms of stocktaking.

Initial: With the initial stocktaking new material is introduced to myWMS. This is mainly the introduction of the warehouse management. But it can also be used to collect new stocks that are not collected through the normal receiving.

Annual: The annual stocktaking will examine the available storage locations on a reference completely.

Permanent: In the permanent stocktaking, all locations are counted during a period and all movements are recorded in a log. 

The advantage is that
a) not everything has to be counted on an appointed date and
b) the counting can take place if it means little effort (empty space counting)

3.2. Procedure

The procedure for the various forms of stocktaking is very similar.

Create counting orders: First create counting orders for storage locations. For this you can use different criteria. Depending on the shape of the current planned job, appropriate criteria such as: clients, areas, locations, items, last counting date, ... can be entered.

Process counting orders: The processing of the counting orders is done with mobile terminals. With the help of a handheld devices, the unit loads and stocks are checked directly to the storage locations.

Stationary postprocessing: If there were differences in mobile counting, these orders appear in the mask with an appropriate indicator. Here it is decided whether the count is so accepted, or the storage location should be counted again.

3.3. Create Counting Order

Start the screen in the menu folder 'Tools - Stocktaking'.

Counting orders are created with different criteria. Orders are generated for locations where all the provided criteria meet. Should one criteria not be used, it can be disabled with the option button.

Detailed description of the terms used in the dialog:

Client: Only locations are used, which are dedicated to the specified client.

Area: Only locations are used, which are in the specified area.

Zone: Only locations are used, which are in the specified zone.

Rack: Only locations are used, which are in the specified rack.

Location: Only the specified location is used.

Location pattern: Give a pattern for the names of the locations, which should be counted.
The pattern is evaluated as a SQL LIKE operation (% = any character, ? = one character)

Item Data: All locations are used, where this item data is known to be.
Here you can use the pattern as well.

Last Stocktaking before: Only locations are used, which have not been counted after the specified date.

Create orders for empty locations: Here you can decide, whether locations sould be counted that are known as empty.

Create order for occupied locations: Here you can decide, whether locations sould be counted that are known as occupied.

3.4. Process Counting order

To process the counting orders, use the mobile devices.

Only locations can be counted which have open counting orders. The selection of the orders is done manually. 

Process flow:

After login on the mobile application, select the option 'Stocktaking'. 

In a multi-client system, you will be prompted to enter a client.

With this input the following process is limited to the entered client. You will only get locations which are owned by the choosen client. All entered stocks will be dedicated to this client. 

Then the counted location has to be entered.


A stocktaking counting always relates to a complete location. Are there any errors, the complete location has to be counted again. 

Enter one unit load on the location.

Are there one or more unit loads on the storage location, identify them by scanning and select the function 'Count UL'. Then you can enter the stock units on the unit load.

When selecting the function 'Loc. finished', the counting of the storage location is closed. If no unit loads have been entered, the location is marked as empty. 

Enter now the amount of the item on the unit load. 




Now you can finish the counting of the unit load or can select the next item in case of a mixed unit load. 

Special procedures:
of a new unit load.

This inquiry is made if an unknown unit load is detected. In this case, the unit load will be captured newly.

Detection of an new unit load type

For a newly captured unit load first the appropriate unit load type must be specified.

Capture of the article of the unit load



Special functions:

Function 'Recount': For the selected locations, new counting orders are generated.

Function 'Accept count': The selected orders are confirmed. All necessary postings are done.

Function 'Remove order': The selected orders are removed. They are not confirmed. Locks are removed.  

4. Stock Transfer

To change the current storage location of a unit load, the mobile process 'Storage' can be used.

After scanning the unit load, a new storage location is proposed. This can be accepted or it is possible to search an appropriate location manually.

5. Transfer Unit Load

This window serves to clear up the storage. Choose the menu item 'Actions - Transfer Unit Load' in order to transfer the goods on another loading device.


Detailed description of the terms used in the dialog:

Unit load: Enter the unit load that has to be relocated.

Destination location: The location where the goods are placed.

Ignore lock of location: The lock of the storage location is ignored.

Remove Reservation: The reservation for a unit load is cancelled. For example due to a placed order of goods. 

6. Transfer to Carrier

Transferring a unit load onto a carrier.
Choose the menu item 'Actions - Transfer to Carrier'.
myWMS allows you to transfer a unit load on a carrier.

Detailed description of the terms used in the dialog:
unit load: The unit load to be transferred.
carrier unit load: The carrier, to which the unit load is transferred.


7. Transfer Stock Unit


This window usually helps to "Clean up" the stock. One stock unit can be placed to another unit load.

The menu item 'Actions - Transfer Stock Unit' opens a new window where a stock unit can be assigned to another unit load.

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Detailed description of the terms used in the dialog:

Stock unit: Enter the stock unit to be relocated.

Remove reservation from stock unit: The reservation of the stock unit is removed for example due to a placed order of goods.

Unlock stock unit: The lock of the stock unit is removed for example due the validity of a lot.

Destination unit load: The unit load on which the stock unit will be placed.

8. Change Amount

The menu item 'Actions - Change Amount' opens a window where the amount of goods saved within the system can be adjusted with the actual amount of goods.

Detailed description of the terms used in the dialog:

Stock unit: Choose the stock unit that has to be checked.

Amount: Enter the currently existing amount of stock unit that has been found.

Reserved amount: The system indicates automatically how much of the stock is reserved.

9. Lot lock, unlock

The menu item 'Actions - Lot lock / unlock' causes to examine all lots to determine whether the 'Use not after'-date is exceeded or the 'Use not before'-date is reached.

Lots which reached their valid-to date are locked with an indicator for Lot exceed (202).
Lots that have so far be locked with an indicator for Lot not valid (203) and have reached their valid-from-date will be unlocked.